Accountant Globe is committed to protecting and respecting your privacy. This policy explains how we collect, use, and safeguard your personal information in accordance with UK law.
Information We Collect
Personal Information
We collect personal information that you provide to us, including:
- Name and contact details
- Date of birth
- National Insurance number
- Financial information
- Employment details
- Payroll detail
Business Information
For our business clients, we may collect:
- Company name and registration details
- VAT registration number
- Financial records and statements
- Payroll detail
- Employee detail (i.e., bank detail for payment processing)
How We Use Your Information
We use your personal information to:
- Provide payroll, bookkeeping, VAT return, tax assistance, annual account support, strategic finance services
- Comply with legal and regulatory obligations
- Communicate with you about our services
- Process payments and manage your account
Legal Basis for Processing
We process your personal data based on:
- Contractual necessity to provide our services
- Legal obligations for tax and accounting purposes
- Legitimate interests in managing our business and improving our services
Data Retention and Deletion
We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected. To comply with the latest data protection regulations, we have implemented an automated system for deleting personal data:
- Client data related to tax returns will be automatically deleted 7 years after the end of the tax year to which it relates.
- Payroll records will be automatically deleted 3 years from the end of the tax year to which they relate.
- VAT records will be automatically deleted 6 years from the date of the last entry.
- Personal data collected for marketing purposes will be automatically deleted 2 years after the last interaction with the individual, unless consent is renewed.
Our system will flag data for review before deletion. If there is a legal basis for retaining the data longer (e.g., ongoing legal proceedings), the deletion may be deferred.We regularly review the personal data we hold to ensure we are not keeping unnecessary information. Data that is no longer required for our purposes will be securely deleted or anonymised.
Data Security
We implement appropriate technical and organisational measures to protect your personal information, including:
- Encryption of data in transit and at rest
- Secure password protection
- Regular security assessments
- Staff training on data protection
Your Rights
Under UK data protection law, you have the right to:
- Access your personal information
- Rectify inaccurate or incomplete data
- Request erasure of your data (subject to legal obligations)
- Restrict or object to processing
- Data portability
- Withdraw consent (where applicable)
To exercise these rights, including the right to request deletion of your personal data, please contact us at: data@accountantglobe.com
Data Sharing
We may share your personal information with:
- HM Revenue & Customs (HMRC) for tax purposes
- Other government authorities as required by law
- Third-party service providers who assist in our operations
We do not sell or rent your personal information to third parties.
Changes to This Policy
We may update this privacy policy from time to time. Any changes will be posted on our website, and significant changes will be communicated to you directly.
Contact Us
If you have any questions about this privacy policy or our data practices, please contact us at:
Accountant Globe
[Insert Address]
Email: data@accountantglobe.com
Phone:
his privacy policy is designed to comply with UK data protection laws and to provide transparency about how Accountant Globe handles personal information in the course of providing accounting and financial services. We are committed to maintaining the privacy and security of your data while ensuring compliance with all relevant regulations.